BAYWOOD PONY CLUB POLICIES
The name of this club, a member of The United States Pony Clubs, Inc., and of the Northwest Region, shall be Baywood Pony Club. In addition to these policies, this Club is subject to the Corporate, Regional and Club Bylaws, National and Regional Policies, and other rules and regulations established by USPC.
The colors of the club are navy and white.
Officers
In addition to the required officers of the club, Baywood Pony Club shall have up to 2 JtDCs, and Secretary, Treasure and instruction coordinator as determined necessary each year by the Nominating Committee.
An Officer’s term is one year. There is no limit on number of consecutive terms for any officer.
Sponsors Sponsors are eligible individuals who meet all requirements, including having been accepted by the DC. Sponsors are the voting members of the club.
The sponsor fee will be determined yearly, at the Annual Meeting of Sponsors.
Sponsors no longer able to participate may resign at any time by submitting a written resignation to the DC which will be filed by the Club Secretary and recorded on the List of Sponsors.
Those persons wishing to support the club, but who do not have an interest in the administration of the club will be called “Friends of Baywood Pony Club.” They will receive newsletters, invitations and updates for Club functions, but will not be eligible to vote. A donation of $50 or more is required to be considered a “Friend of the Club.”
Dues The amount of Club dues for Participating Members will be determined each year and included in the budget proposal that is presented and voted upon by the Sponsors at their Annual Meeting.
Dues are also paid, per member, to the Region, and to USPC, at rates set by those entities.
Board All Officers of the Club are considered members of the Board. At Board meetings, each Board member shall have a vote.
The Board is responsible for aiding the DC in creation of the budget, drafting policy amendments and making programming suggestions for presentation to the Club Sponsors.
Meetings of the Board are distinct from Sponsor Meetings.
Meetings Board meetings are usually held once a month, and as needed, at a time determined by the DC.
Meetings of Participating Members, mounted and unmounted, are held according to the calendar approved annually by the Club Sponsors.
Sponsor Meetings will be scheduled and held in accordance with USPC Bylaws for Registered Clubs. The Annual Meeting of Sponsors will be held at least 2 weeks prior to the Annual Meeting of the Regional Council.
Member in Good Standing
The Member in Good Standing is now a National Policy (#1002) and is attached to this document.
Rally Participation The club will pay 0% of the entry fee for Rallies or Championships for competitors who comply with the Member in Good Standing Policy, at the discretion of the DC, in consultation with the Board, if funds are available.
Certifications Candidates for National testings normally pay their own fees, but financial assistance may be offered at the discretion of the DC, in consultation with the Board, if funds are available.
Fees for local testings (C2 and below) may be paid by the Club, at the discretion of the DC, in consultation with the Board, if funds are available.
In order to participate in certifications, a candidate must comply with the Member in Good Standing Policy.
Mounted and Unmounted Lessons The club will design a mounted/unmounted program using the USPC curriculum.
In order to participate in mounted and unmounted lessons, a member must comply with the Member in Good Standing Policy,
Funds Funds are disbursed by the Treasurer for expenses previously approved in the Club budget. Additional expenses may be disbursed after consultation with the DC up to $300.00. This will be reported to the Club at the next Sponsor Meeting. Any expenditure over $500.00 that was not previously approved in the budget, must be voted upon by the Club Sponsors.
Club Revenues/Income shall be, but is not limited to, Club and Sponsors dues, fundraising activities, rally and rating fees, entry fees for summer camp and/or other additional activities, and interests from savings.
Club expenses shall be, but are not limited to, instruction fees, camp expenses, maintenance of rally kits and club equipment, facility and equipment rental for club fundraiser activities, insurance, miscellaneous club expenses and office supplies and fees for Regional meetings, a contribution to polo shirts for team members, payment for camp clinicians, other camp expenses, and the annual awards banquet.
Club assets will include, but are not limited to, two team rally kits, the club library, miscellaneous equipment for running the One Day Event (Fundraiser) and a club checking and savings account.
Refunds and Reimbursements
No refunds of dues or fees paid are given unless extenuating circumstances exist or the DC has been asked for prior approval and sufficient funds exist.
Reimbursement requests must be accompanied by a receipt and submitted to the Treasurer within 90 days and are subject to the DC’s approval for anything which is not a normal operating expense.
Amendments: These policies may be amended at any time by a vote of a majority of the sponsors.
The name of this club, a member of The United States Pony Clubs, Inc., and of the Northwest Region, shall be Baywood Pony Club. In addition to these policies, this Club is subject to the Corporate, Regional and Club Bylaws, National and Regional Policies, and other rules and regulations established by USPC.
The colors of the club are navy and white.
Officers
In addition to the required officers of the club, Baywood Pony Club shall have up to 2 JtDCs, and Secretary, Treasure and instruction coordinator as determined necessary each year by the Nominating Committee.
An Officer’s term is one year. There is no limit on number of consecutive terms for any officer.
Sponsors Sponsors are eligible individuals who meet all requirements, including having been accepted by the DC. Sponsors are the voting members of the club.
The sponsor fee will be determined yearly, at the Annual Meeting of Sponsors.
Sponsors no longer able to participate may resign at any time by submitting a written resignation to the DC which will be filed by the Club Secretary and recorded on the List of Sponsors.
Those persons wishing to support the club, but who do not have an interest in the administration of the club will be called “Friends of Baywood Pony Club.” They will receive newsletters, invitations and updates for Club functions, but will not be eligible to vote. A donation of $50 or more is required to be considered a “Friend of the Club.”
Dues The amount of Club dues for Participating Members will be determined each year and included in the budget proposal that is presented and voted upon by the Sponsors at their Annual Meeting.
Dues are also paid, per member, to the Region, and to USPC, at rates set by those entities.
Board All Officers of the Club are considered members of the Board. At Board meetings, each Board member shall have a vote.
The Board is responsible for aiding the DC in creation of the budget, drafting policy amendments and making programming suggestions for presentation to the Club Sponsors.
Meetings of the Board are distinct from Sponsor Meetings.
Meetings Board meetings are usually held once a month, and as needed, at a time determined by the DC.
Meetings of Participating Members, mounted and unmounted, are held according to the calendar approved annually by the Club Sponsors.
Sponsor Meetings will be scheduled and held in accordance with USPC Bylaws for Registered Clubs. The Annual Meeting of Sponsors will be held at least 2 weeks prior to the Annual Meeting of the Regional Council.
Member in Good Standing
The Member in Good Standing is now a National Policy (#1002) and is attached to this document.
Rally Participation The club will pay 0% of the entry fee for Rallies or Championships for competitors who comply with the Member in Good Standing Policy, at the discretion of the DC, in consultation with the Board, if funds are available.
Certifications Candidates for National testings normally pay their own fees, but financial assistance may be offered at the discretion of the DC, in consultation with the Board, if funds are available.
Fees for local testings (C2 and below) may be paid by the Club, at the discretion of the DC, in consultation with the Board, if funds are available.
In order to participate in certifications, a candidate must comply with the Member in Good Standing Policy.
Mounted and Unmounted Lessons The club will design a mounted/unmounted program using the USPC curriculum.
In order to participate in mounted and unmounted lessons, a member must comply with the Member in Good Standing Policy,
Funds Funds are disbursed by the Treasurer for expenses previously approved in the Club budget. Additional expenses may be disbursed after consultation with the DC up to $300.00. This will be reported to the Club at the next Sponsor Meeting. Any expenditure over $500.00 that was not previously approved in the budget, must be voted upon by the Club Sponsors.
Club Revenues/Income shall be, but is not limited to, Club and Sponsors dues, fundraising activities, rally and rating fees, entry fees for summer camp and/or other additional activities, and interests from savings.
Club expenses shall be, but are not limited to, instruction fees, camp expenses, maintenance of rally kits and club equipment, facility and equipment rental for club fundraiser activities, insurance, miscellaneous club expenses and office supplies and fees for Regional meetings, a contribution to polo shirts for team members, payment for camp clinicians, other camp expenses, and the annual awards banquet.
Club assets will include, but are not limited to, two team rally kits, the club library, miscellaneous equipment for running the One Day Event (Fundraiser) and a club checking and savings account.
Refunds and Reimbursements
No refunds of dues or fees paid are given unless extenuating circumstances exist or the DC has been asked for prior approval and sufficient funds exist.
Reimbursement requests must be accompanied by a receipt and submitted to the Treasurer within 90 days and are subject to the DC’s approval for anything which is not a normal operating expense.
Amendments: These policies may be amended at any time by a vote of a majority of the sponsors.
